Vendor FAQ's

Preparing for the Event

Is there a cost to have a booth at Boo Bash?
No, there is no cost to participate if you provide your own tent. If you want to rent a tent for your booth, the fee is $100 per tent.

How many tents can I have at Boo Bash?
Each business is allowed up to 2 tents that will be adjacent to each other.

Can I bring my own tent and rent additional tents?
The deadline to rent a tent and/or table for the event through Fishers Parks & Recreation has passed. You must provide your own weighted tent and table to be a vendor at Boo Bash.

Where can I find details about required tent weights?
For safety reasons, we require that every tent used at the event have approved weights. Find more info about tent weights.

What should I bring to the event?
You will need to bring your own 10' x 10' weighted tent (unless you are renting a tent from Fishers Parks & Recreation), decorations, tables, chairs, and candy or trinkets/small toys for 3,000+ children. Also, please bring scissors, tools, etc. for booth tear down. You may also need weights for decorations.

What will Fishers Parks & Recreation provide at the event?
Fishers Parks & Recreation will provide a 10’ x 10’ booth space. Please note that you must bring your own tent unless you are renting a tent from Fishers Parks & Recreation.

Will electricity be provided?
Electricity is not available at the event.

When is the Vendor Meeting?
Vendors should plan to attend the Vendor Meeting for logistic info, set up information, and more on Wednesday, October 9 from 5 - 6 p.m. at Fishers City Hall (1 Municipal Drive).

What is a Teal Pumpkin Project Booth?
As an inclusive event, Fishers Parks & Recreation encourages vendors to participate in the Teal Pumpkin Project by providing non-food items for children with food allergies and special needs. 

The Teal Pumpkin Project encourages awareness of food allergies and promotes inclusion of all trick-or-treaters throughout the Halloween season. The nationwide movement offers an alternative for kids with food allergies, as well as other children for whom candy is not an option. For more information on this initiative, visit tealpumpkinproject.org.

How can I be a Teal Pumpkin Project booth?
Let us know that you’re interested in being a Teal Pumpkin Vendor and we’ll include your booth in our app list.

  1. Provide non-food treats for trick-or-treaters.
  2. We'll provide a teal pumpkin sign to display at your booth or you can bring your own teal pumpkin to display.

Marketing & Promotion

How can I help promote the event?
You will be provided with a Digital Toolkit at the Vendor Meeting with pre-crafted social media messaging around your involvement in the event. Along with social media messaging, vendors will also be listed on the Nickel Plate District app and on the Boo Bash web page.

Where can I find the most updated event info?
The free Nickel Plate District app is your complete guide to Boo Bash! Find everything you need to know about Boo Bash at your fingertips on the App Store or on Google Play, including exclusive vendor info, promotions, alerts, and more. Download the app today!

Is there a costume contest?
Yes! Leading up to the event, the Boo Bash Digital Costume Contest invites participants to submit their photos (deadline is October 18), for voting on Fishers Parks & Recreation’s Facebook page starting on Friday, October 19. The top 5 photos with the most “likes” will win awesome prizes and be announced on social media!

What is the Boo Bash Scavenger Hunt?
The Boo Bash Scavenger Hunt is located in the Nickel Plate District app. Check in to 3 different areas while attending Boo Bash and enter the secret code (found on a yard sign around that area) for a chance to win spooktacular prizes. Interested in donating a prize for the Scavenger Hunt? Email Kara Hall, Marketing & PR Manager, for more info.

What is the event hashtag?
Tag us in your photos and videos using #FishersBooBash. We’re giving away prizes for the top 5 best photos from the event, and winners will be announced on Halloween! Also, be sure to tag us on Facebook using Fishers Parks & Recreation, on Twitter using @FishersParks, and on Instagram at @FishersIN.

Other questions? Please contact Kalissa Atchley, Special Events Coordinator, by email.